Understanding chemical hazards in the workplace is critical to ensuring employee safety and staying compliant with federal regulations. OSHA SDS Compliance is often overlooked by many businesses, but can be simple to understand, then correct. OSHA’s Hazard Communication Standard (HCS) mandates that employers maintain accurate and accessible Safety Data Sheets (SDS) for every hazardous chemical on-site. Unfortunately, many businesses either overlook this requirement or fail to keep their SDS documentation updated—putting workers and the company at risk.
At Compsolve, we help businesses simplify their compliance processes by offering expert guidance on OSHA SDS compliance. In this post, we’ll break down what SDS are, why they matter, and how to ensure your business is using them correctly.
What Are Safety Data Sheets (SDS)?
Safety Data Sheets are standardized documents that provide detailed information about a chemical, including:
✔ Hazard identification
✔ Safe handling and storage instructions
✔ First-aid and firefighting measures
✔ Exposure controls and PPE requirements
✔ Disposal considerations and regulatory information
Under OSHA’s Hazard Communication Standard (29 CFR 1910.1200), employers must:
- Maintain an SDS for every hazardous chemical used or stored in the workplace
- Ensure SDS are readily accessible to all employees
- Keep SDS organized, up to date, and available in English
- Include SDS education as part of new hire and annual hazard communication training
Why OSHA SDS Compliance Is Critical
1. Supports Employee Right-to-Know Laws
Employees have the right to understand the risks associated with the substances they handle. SDS provide that transparency, ensuring workers are informed and equipped to protect themselves.
2. Reduces Risk of Accidents and Exposure
When workers know what to do in the event of a spill, leak, or chemical reaction, the result is faster response and fewer injuries or environmental incidents.
3. Avoids Costly OSHA Violations
Improper SDS management is one of OSHA’s top cited violations. Penalties can exceed $15,000 per infraction, especially when multiple chemicals are involved.
4. Enhances Safety Training Programs
SDS are essential tools for reinforcing what employees learn during Hazard Communication / GHS training, helping connect theory with real-world applications.
Common Mistakes in SDS Management
❌ Missing SDS – One or more chemicals in use don’t have a corresponding sheet.
❌ Outdated Information – SDS hasn’t been updated to reflect new supplier information or GHS formatting.
❌ Poor Accessibility – SDS are locked away or stored in a place where employees can’t find them easily.
❌ Incomplete Training – Employees are unaware that SDS exist or don’t know how to interpret them.
How to Achieve OSHA SDS Compliance
To stay compliant and protect your workforce, follow these best practices:
✅ Create a Centralized SDS Binder or Digital Library
Keep SDS organized either in print or through an online portal that employees can access during any shift.
✅ Ensure SDS are GHS-Compliant
Check that each SDS includes 16 standardized sections in accordance with the Globally Harmonized System.
✅ Incorporate SDS into Employee Training
Train employees on how to locate and read SDS as part of their hazard communication training. Review this knowledge annually.
✅ Audit Your SDS Inventory Regularly
Review your chemical inventory monthly or quarterly to ensure all SDS are present, current, and correctly formatted.
✅ Designate a Compliance Coordinator
Assign a team member (or work with Compsolve) to be responsible for ongoing OSHA SDS compliance and document management.
How Compsolve Can Help
At Compsolve, we offer full support to ensure your business meets OSHA SDS compliance standards. Our services include:
✔ Chemical Inventory Audits
✔ SDS Library Setup (Physical or Digital)
✔ Employee Hazard Communication Training
✔ Custom GHS Labeling Solutions
✔ Ongoing Compliance Checkups
Whether you’re managing a small shop or a large industrial facility, we can streamline your compliance processes and keep your workplace safe.
Final Thoughts
SDS are more than paperwork—they’re essential tools for protecting employees and staying OSHA-compliant. Don’t wait for an inspection or incident to uncover gaps in your chemical safety practices.
Contact Compsolve today to assess your OSHA SDS compliance and build a safer, more informed workplace.